For starters, work constantly piles up every day. Once you have cleared a particular tasks, there will always be new tasks to work on. After all, that is the nature of work.
Then there is peer pressure. The pressure to appear busy and productive, as well as the pressure to take part in social activities and work lunches. However, if the company values face time over actually getting work done, employees will not have the incentive to be productive. Similarly, social activities and work lunches can leave employees drained from the social interactions, resulting in a less productive afternoon.
However, there are ways to numerous ways to juggle multiple tasks while being highly productive as well.
Identify the low value tasks
How would you identify the tasks which are deemed as low value? The trick is to classify your tasks into two categories: The task is of utmost importance and has to be done by today versus the task's deadline is the next day and can be delegated or outsourced to someone else. By classifying the tasks that you have on hand within these two categories, it is easy to prioritise which are the more critical tasks and which tasks can wait.
Remove these low value tasks
Once you have classified tasks that can wait or can be delegated or outsource to someone else, it becomes easier to complete remove these tasks from your to-do list to further increase productivity. One possible way to completely eliminate these tasks from your schedules is to classify them into three categories: tasks that you can stop doing within any negative effects, tasks that are easy to delegate and tasks that can be restructured. Once you are able to categorise your low value tasks into each of these categories, the next steps are rather self-explanatory.
For tasks that are easy to delegate, you can load them off to another employee, department or even automate the tasks. For tasks that can be restructured, it may require some organizational restructuring, to streamline certain processes so as to enhance productivity.
Finally, with your newfound free time, instead of spending it on clearing more work emails, why not work towards a work life balance. With a healthy balance between work and personal life, this will eventually help to increase productivity as well.
This article was first published on Gpayroll. Information is correct at the time of publication.